GS Accountants & Adviseurs used a time-tracking system in which accountants entered hours manually. This process was error-prone and time-consuming. Thanks to ClockAssist, the Overijssel firm implemented a more efficient way of tracking hours. This saves them not only time and effort, but also contributes directly to higher revenue. The collaboration with ClockAssist runs smoothly and the system is a valuable addition to the daily workflow.
About GS Accountants & Adviseurs
GS Accountants & Adviseurs is an accounting and advisory firm based in Enschede with a team of about 23 professionals. The firm focuses on accountancy, tax advice and financial services. In this sector time registration is crucial, not only for accurate invoicing but also to keep insight into employees' productivity and efficiency.
Inefficient and cumbersome time registration
Siebe Poort, finance & control employee at GS Accountants, explains that the firm used to work with a time-tracking system in which accountants had to enter hours manually. This process was error-prone and time-consuming.
Siebe: "If you've had a chaotic day, it's hard to remember exactly how you spent your time at the end of the day. You also forget small tasks more easily. That can mean hours simply aren't registered."
GS Accountants also ran into a specific problem in Twinfield, the accounting program they used. Invoices could not be opened directly, causing unnecessary extra steps. A Google Chrome extension offered a solution, and that is how GS Accountants came into contact with ClockAssist.
ClockAssist makes time registration simple and accurate
ClockAssist automates tracking hours worked by capturing all employees' digital activities. This makes sure lost minutes and quarter-hours don't go unnoticed.
Siebe continues: "We were approached by ClockAssist and at first we were sceptical. But after a demo we immediately saw the benefits. The system makes tracking hours much easier and prevents time being lost that would otherwise not be registered."
GS Accountants started with a trial period in which a small group of employees tested ClockAssist. After positive experiences the whole firm decided to switch.
"ClockAssist helps us not only to work more efficiently, but also to improve our service to clients. We can now account for our time much more accurately and fairly."
Siebe Poort, finance & control employee, GS Accountants & Adviseurs
The 3 benefits of ClockAssist according to GS Accountants
1. More billable hours
ClockAssist delivered directly measurable benefits. Siebe explains: "Our accountants have an hourly rate of €180 and say that thanks to ClockAssist they can write at least 15-30 extra minutes a week. That means €200 to €400 extra revenue per employee per month."
2. Less administrative hassle
There are administrative benefits too from using ClockAssist. Siebe explains: "The ease with which we can now register hours saves an enormous amount of time. We no longer have to puzzle afterwards over what we spent our time on."
3. More accurate invoicing
By using ClockAssist, GS Accountants can now better monitor what time is spent on. This makes invoicing more accurate. Siebe continues: "For us as a business the biggest advantage is that less time is lost. That means not only higher revenue, but also fairer and more transparent invoicing to our clients."
"Our accountants say that thanks to ClockAssist they can write at least 15-30 extra minutes a week. That means €200 to €400 extra revenue per employee per month."
Siebe Poort, finance & control employee, GS Accountants & Adviseurs
Smooth collaboration with ClockAssist
The implementation of ClockAssist went smoothly and the support from ClockAssist was experienced as pleasant. Siebe says: "I have direct contact with Tom van Eijmeren via WhatsApp and he always responds quickly. The only delay in the process was on our side, because we had to discuss internally the investment and who would all be using it."
GS Accountants looks forward to further innovations and optimisations within ClockAssist, so they can improve their time-tracking process even further.
Conclusion
Thanks to ClockAssist, GS Accountants has implemented a more efficient way of tracking hours, which not only saves time but also contributes directly to higher revenue. The collaboration with ClockAssist runs smoothly and the system is seen as a valuable addition to the daily workflow.
Siebe concludes: "ClockAssist helps us not only to work more efficiently, but also to improve our service to clients. We can now account for our time much more accurately and fairly."
What ClockAssist delivered for GS Accountants & Adviseurs
- 15-30 minutes of extra billable time per week per employee, at an hourly rate of €180.
- €200 to €400 extra revenue per employee per month, a directly measurable result.
- Less administrative hassle: no more puzzling afterwards over what the time was spent on.
- More accurate and transparent invoicing towards clients: time is accounted for more fairly.
- From a trial with a small group to firm-wide use after positive experiences, with fast support through direct contact.
Ready for automatic time tracking?
Want to find out how ClockAssist helps your firm generate more revenue and simplify time tracking? Book a demo or feel free to get in touch, we're happy to help you think it through!
